From the floor
to the file.
GymPass is the submission, review, and decision system used by USAG for Trampoline & Tumbling elite mobility windows. Coaches upload. Judges evaluate. The Executive Committee decides. Nothing gets lost in a Dropbox.
Req 02 · Skill 2 Development
Video uploaded- 01First skill (41/) shows a clean half twist✓
- 02Athlete kicks out of the skill✓
- 03Connection on the same touch — no extra bounce✓
- 04Landing controlled, feet first, to competition surface!
Submission · GP-26-031-DMT-082
In reviewAthlete
DMT · IE → Senior EliteMobility used to happen in your inbox.
Three intake windows a year. A few hundred athletes per window. Routing it all through email, shared drives, and the panel chair's spare evenings.
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Before
"Here's the Dropbox link"— links expire, files get pruned, the reviewer was added to the wrong folder. -
Before
USAG_DMT_Ramberg_v3_FINAL_final2.mov— nobody's sure which is the real submission, or which requirement it's for. -
Before
"Did anyone get judge #2 on this one?"— assignments tracked in a spreadsheet shared with too many people. -
Before
"Coach passed criterion 4, judge failed it"— conflicts resolved by group text. No audit trail. -
Before
"Where's the decision letter?"— three months later, when a parent asks, nobody can find it.
Then someone has to defend the decision in May. GymPass makes that defensible — every video, every criterion, every reviewer, time-stamped and on record.
Seven stages. One record.
Every submission walks the same pipeline — visible to the coach, the panel, and the chair at every step. No "where is it now?" emails.
The same record, the same status
Coaches, intake, reviewers, and the EC chair all open the same submission — no forwarded threads, no "latest version" ambiguity.
Intake hands off, reviewers get notified
When intake verifies registration and equipment, the chair sees the submission queued. Reviewers get one link, one deadline, one screen.
Every action time-stamped
From "video reassigned by intake" to "EC chair signed letter" — the audit log is built in. Defensible in writing.
Built around the four screens that actually matter.
One submission moves through coach, intake, reviewer, and EC chair. Same data, four purpose-built views — none of them a generic CRM table.
Six steps. Four videos. One sanctioned submission.
Pick the discipline and target level, and the mobility table loads itself. Each requirement gets a video slot, a date-verification check, and a criteria preview of what the panel will look for.
Video and criteria, side by side.
One screen per requirement. Scrub the tape, mark each criterion, leave a note where it matters. Submit once — no copying scores into a Google Form.
Tie-breaks where they should be — at the chair's desk.
Conflicting reviews surface to the chair as one decision sheet. Sign, append notes, send the letter — and the audit trail is automatic.
Made for T&T. Not adapted from somewhere else.
Generic case-management tools don't know what a mobility table is, or why date verification matters. GymPass starts from the USAG R&P document and works outward.
Mobility tables, built in.
Every elite track in TRA, DMT, and TUM — across all 11 levels — encoded from the 2025–29 quad R&P. The coach picks the target; GymPass loads the requirements.
Video date verification.
Date-of-filming proof is part of the video slot, not a separate form. Reviewers see it on the same screen as the routine.
Two-reviewer + tie-break.
Each submission is reviewed by a judge and a coach panel member. Disagreement on any criterion routes to the EC chair automatically.
Windows, not deadlines.
A monthly intake, August through February. Window opens, submissions accumulate, intake clears them, reviewers work them down. Letters go out before the next meet.
USAG registration match.
Athlete name, member number, gym, coach association — checked against the active registry at intake. Mismatches surface before they hit a reviewer.
Audit trail that holds up.
Every action — file uploaded, video reassigned, criterion flipped, letter signed — is logged with the reviewer's identity and a wall-clock time. Exportable.
Four people. Four screens. One submission.
Every workflow in GymPass is built for the role doing it — not for a project manager somewhere with a Gantt chart.
If you're a coach
Walk a 6-step wizard. Upload one video per requirement. See the same status the panel does. No more "did they get it?"
- Mobility table loads from your target level
- Save drafts mid-window, submit once it's ready
- See review progress in real time
If you're on intake
One screen per submission. Registration matched, equipment checked, dates verified — sign off, attach any flags, advance to the panel.
- Auto-match against USAG registry
- Reassign videos between requirements when needed
- Carry-forward notes go to every reviewer
If you're a reviewer
Open an assignment, scrub the video, mark each criterion, leave a note where it matters. Done. Your colleague's review is hidden until you submit yours.
- Scrubber + 0.25× / 0.5× / 1× / 1.5× / 2× speed
- Criteria from the official R&P, not paraphrased
- Submit once, no second-guessing the spreadsheet
If you're the EC chair
Tie-breaks come to you on one sheet. Approve, deny, or request a third look. The decision letter writes itself from the record.
- See where coach and judge disagreed, criterion by criterion
- Append a written rationale per requirement
- Letters mailed direct to athlete + coach
Seven windows. One a month, Aug–Feb.
A new intake opens every month across the mobility season. Register by the 21st, submit your videos by the last day of the month (23:59 ET), decisions returned by the 15th of the following month. Each window closes hard — anything later waits for next month.
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Aug
Season opens Aug 1August 2026 intakeRegister by Aug 21 · submit by Aug 31 · 23:59 ET. Decisions returned by Sep 15.
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Sep
Monthly cadenceSeptember 2026 intakeRegister by Sep 21 · submit by Sep 30 · 23:59 ET. Decisions returned by Oct 15.
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Feb
7 windows / season…through February 2027An intake opens every month, August through February — seven in all. The final window submits by Feb 28, decisions by Mar 15.
If you've done this in a spreadsheet, you probably want to know:
Who can submit?
Any coach with an active USAG professional membership and an athlete on their roster. The athlete must hold a competitive membership and have an official qualifying score from a sanctioned event within the lookback period defined in the R&P.
How does GymPass know the requirements for my athlete's level?
The 2025–29 quad mobility tables are encoded directly from the published USAG R&P. You pick the discipline, gender, and target level — GymPass loads the requirements and the criteria reviewers use to evaluate them.
What if a coach and judge disagree?
Any criterion where the two reviewers don't agree is automatically flagged as a conflict. The submission routes to the EC chair, who sees both reviewers' notes side by side and makes the final call — recorded in the audit log.
What about video standards — angle, length, format?
Each requirement has a video spec: minimum 1080p / 30fps, judge's viewing angle, static camera, no cuts within a pass, dated newsprint on camera. Intake checks the spec before reviewers see the file.
Is the audit log shareable?
Yes. The full log for any submission — including video reassignments, criterion flips, and the chair's rationale — exports as a signed PDF on request. Used to defend decisions in appeal.
How much does it cost?
GymPass is operated under contract by USA Gymnastics. There is no per-submission fee for coaches or athletes — your annual membership covers access.
Submit it once.
On the record.
The August window registers by Aug 21 and submits by Aug 31 at 23:59 Eastern. Coaches: log in, finish your drafts, and put your athletes on the schedule for the season.